Secretary

As secretary, you will oversee the email meaning that you will be the first contact person for many. From members with burning questions to potential sponsor deals, all will arrive in our general email and it is the secretary’s job to answer them or send them to the right address. Furthermore, you take minutes of all meetings in FAM (Board Meeting, General Team Meeting, ALV’s, etc.) and keep all the members updated through the newsletters. Lastly, you will be responsible for overviewing the memberships, which means that you will be keeping the membership register up-to-date and you will be overviewing the membership payments. 

Specific job duties:

  • Overseeing the general email
  • Taking the minutes of all meetings in FAM
  • Writing and sharing the monthly newsletter
  • Updating the FAM calendar
  • Overviewing the memberships, icl. membership register and payments 
  • Overseeing the drive

Requirements:

  • Affinity with diversity and inclusion 
  • Organizational experience 
  • 8 – 16 hours a week available 
  • Available for the whole academic year 2023-2024
  • Fluent in English and Dutch (both written and verbally)
  • Punctual and detail-oriented
  • Flexible and creative minded, which is required to find solutions for specific problems 
  • General knowledge of ICT (icl gmail, drive, excel, etc.)
  • Fast typing skills are not required but will come in handy!
  • Able to maintain confidentiality.

What do you get in return: 

  • Leadership, organizational and management skills
  • Work on expanding (y)our network
  • Personal growth 
  • A new FAMily of friends
  • Looks good on your resume

In short, as a secretary, you will do a lot and a lot of typing! It is very important you are punctual. Furthermore, it is important that you are creative and flexible, as answering the questions that members ask are quite specific and often requires some out-of-the-box thinking. You will be responsible for multiple crucial tasks, which makes your task indispensable! Are you interested in improving D&I on campus, does this description fit your characteristics, and do you think you are up for the challenge? Wait no longer and apply to become FAM’s secretary next year by sending an email to contact@befam.nl